Basic Structure (Non-Negotiable)
- To:
- From:
- Subject Line
- Salutation
- Introduction Paragraph
- Body Paragraph 1 (One Side)
- Body Paragraph 2 (Other Side)
- Analysis Paragraph (Generalised Evaluation)
- Conclusion Paragraph
- Closing + Name
CORE RULE (VERY IMPORTANT)
Your Introduction and Conclusion MUST always match:
- The given requirements
- The type of writing (Email)
- The tone (formal or semi-formal depending on recipient)
1. EMAIL HEADER (VERY IMPORTANT — EASY MARKS)
Always include:
To: [Recipient’s Email]
From: [Your Email]
Subject: [Clear topic]
From: [Your Email]
Subject: [Clear topic]
Rules:
- Keep emails realistic (simple format)
- Do NOT skip this — examiners expect it
2. SALUTATION
- Formal: Dear Sir/Madam,
- Semi-formal: Dear [Name],
No repetition later.
3. INTRODUCTION PARAGRAPH
Same 3-part structure:
Sentence 1 → General Statement
- Neutral
Sentence 2 → Transition
- Introduce topic
Sentence 3 → Audience + Purpose
- Why you are writing to them
4. BODY PARAGRAPH 1 — FIRST SIDE
- One side only
- Summarise given points
- Add 1–2 own points
5. BODY PARAGRAPH 2 — OTHER SIDE
- Opposite side only
- Same structure
- Add 1–2 own points
IMPORTANT BODY RULE
Do NOT mix both sides in one paragraph.
6. ANALYSIS PARAGRAPH (GENERALISED EVALUATION)
- Generalise types of people behind viewpoints
- Younger individuals → experience-driven
- Professionals → logical, long-term focus
Then:
- Compare
- Judge reliability
- Decide which is more convincing
7. CONCLUSION PARAGRAPH
- 1–2 lines
- Diplomatic
- No new ideas
- No repetition
Must match tone
8. CLOSING FORMAT
Formal:
Yours sincerely,
[Your Name]
[Your Name]
Semi-formal:
Best regards,
[Your Name]
[Your Name]
KEY DIFFERENCES FROM OTHER TYPES
| Element | Formal Letter | Article | Speech | |
|---|---|---|---|---|
| Start | Subject line | Title + Byline | Salutation | To + From + Subject |
| Tone | Formal | Semi-formal | Formal/informative | Formal or semi-formal |
| Ending | Yours Obediently | Date | Thank you | Yours sincerely / Best regards |
EXAM STRATEGY
- Always include full email header
- Match tone with recipient
- Keep intro purpose clear
- Separate arguments clearly
- Use analysis paragraph properly
- End appropriately
COMMON MISTAKES
- Skipping To/From
- Wrong tone
- Mixing both sides
- No analysis
- Letter-style ending misuse
- Long conclusion
FINAL UNDERSTANDING
- Header → easy marks
- Intro → why you are writing
- Body → balanced discussion
- Analysis → evaluation
- Conclusion → controlled
- Ending → tone-based